Use Case

Shareholder & AGM Meeting Transcription

Transcribe annual general meetings and shareholder calls accurately, with speaker labels and quotes, for record-keeping and investor communication.

An AGM is public-facing in a way a normal board meeting isn't, shareholders ask pointed questions, management gives answers on the record, and if a resolution passes or fails, you need the exact wording, not a paraphrase from someone's notes. Autrans transcribes the full meeting, or a shareholder Q&A session, with speaker labels separating the chairman, management, and individual shareholders who take the floor, so you have a documented, searchable record of who asked what and how it was answered. Get key quotes pulled out for the meeting report, and an AI summary of resolutions and outcomes for shareholders who couldn't attend. Built for company secretaries and investor relations teams at Nigerian public and private companies handling AGMs, EGMs, and shareholder briefings.

Benefits

  • Speaker labels separate chairman, management, and individual shareholders on the floor
  • Key quotes capture exact wording for sensitive Q&A exchanges
  • AI summary gives absent shareholders a clear readout of resolutions and outcomes
  • Timestamps let you locate a specific exchange when reviewing the recording later
  • Searchable transcript makes it easy to compile the meeting report
  • Export to DOCX or PDF for the statutory meeting record

How it works

  1. 1Record the AGM, EGM, or shareholder briefing with a central microphone or recorder
  2. 2Upload the full recording to Autrans once the meeting ends
  3. 3Review the speaker-labeled transcript to confirm attribution on each question and answer
  4. 4Pull the AI summary and key quotes for your meeting report or shareholder communication
  5. 5Export to DOCX or PDF for the statutory record and internal filing

Frequently asked questions

Can it handle a large room with many shareholders speaking during Q&A?

Speaker labels work best when the microphone picks up each speaker clearly, which can be a challenge in a large hall with a roving mic. Where possible, route questions through a fixed floor microphone for the cleanest transcript.

Do we still need a separate statutory minute-taker for the AGM?

Autrans gives you an accurate transcript and summary to work from, but statutory AGM minutes typically still need to be prepared and certified according to your company's governance and CAMA requirements. Use the transcript as your accurate source record, not the final filed minutes themselves.

Can we send a summary to shareholders who couldn't attend?

Yes, the AI summary gives a clear, readable readout of what was discussed and resolved, which you can share with shareholders who missed the meeting. You can also generate a view-only link to the full transcript if they want the complete record.

Is the recording kept private, given it may contain sensitive financial discussion?

Yes. Your recordings and transcripts are private to your account, and your audio is never used to train AI models. Only people you explicitly share a view-only link with can read the transcript.

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